Terms, code of conduct, and privacy

1. Terms of participation

By registering for, being registered by an organizer for, or attending a Creative Blocks Club event (in person or online), you agree to these terms, to our code of conduct, and to our privacy policy. If an organizer added you manually and you do not agree, reply to your confirmation email at rod@creativeblocks.club and we will remove your registration before the event.

1.1 Who can attend

Events are intended for adults aged 18 or older. People under 18 may attend only when accompanied throughout the event by a registered parent or legal guardian who has agreed to these terms on the minor’s behalf and who is responsible for the minor’s safety, conduct, and wellbeing for the full duration. By registering yourself or anyone in your party, you confirm that the information you provide is accurate, and that each adult attendee has agreed to these terms.

1.2 What an event is and is not

A Creative Blocks Club session is a self directed coworking meetup, hosted either online or in person at a third party venue (a coffee shop, restaurant, coworking space, or similar establishment that we do not own, operate, or control). We organize the schedule of focus blocks, light facilitation, and the company of other attendees. We do not provide professional services, coaching, therapy, childcare, food safety guarantees, internet uptime, security, or supervision of your work, your belongings, or your wellbeing. You remain responsible for yourself, your work, and anything you bring with you.

1.3 Third party venues

When an event is held in person, it takes place at a third party venue. Creative Blocks Club is a guest of that venue, not its operator. We have no control over the venue’s premises, staff, food, drink, accessibility, security arrangements, hygiene, or any other aspect of how it runs. You attend at your own risk. We are not responsible or liable for any loss, damage, theft, injury, illness, allergic reaction, or other harm that occurs at the venue or arises from the venue’s premises, products, or staff, including but not limited to: items lost or stolen from the venue, slips and falls, food borne illness, incidents involving venue staff or other patrons, or interactions you have with the venue independent of the Creative Blocks Club event. Any complaint, refund request, or claim against the venue is between you and the venue.

1.4 Free events, optional purchases

Events are free to attend. There is no fee, no purchase, and no contractual obligation to spend money at the venue. We encourage you to support the venue by buying a coffee, a snack, or whatever you’re up for, since we want to be good guests, but it is not required and it is never a condition of attending. Any purchase you choose to make at the venue is a transaction between you and the venue.

1.5 Cancellation and changes

We may cancel, reschedule, relocate, change the format of (including switching between online and in person), or merge an event for any reason, including low attendance, venue issues, illness, weather, or safety concerns. We will email registered attendees as soon as a change is decided. Because attendance is free, our liability for changes or cancellations is limited to that notification. You can cancel your registration at any time by replying to the confirmation email.

1.6 Photos, videos, and recordings

Photos and videos may be taken during in person events, and screenshots or recordings may be taken during online events, for community promotion (our website, Instagram, and similar channels). By registering for or attending an event, you consent to being photographed, filmed, or screenshotted in this context and to the resulting images being used for Creative Blocks Club promotional purposes. We will also ask you in person whenever practical. If you’d rather not appear, let us know when you arrive (or in chat for online events) and we will keep you out of frame. You can ask us to remove a specific image from our channels at any time by emailing rod@creativeblocks.club and we will take it down. Attendees may not record audio or video of other attendees without their explicit consent. This clause is intended to comply with the right to one’s image under articles 35 and 36 of the Quebec Civil Code, article 15 of the Colombian Constitution, the image protections of Uruguay’s Law No. 9,739, and the portrait rights recognized under Japanese law.

1.7 Health and safety

Please do not attend if you are unwell or have symptoms of a contagious illness. You attend at your own risk and you are responsible for your own health, safety, and any travel to and from the venue. Follow the venue’s posted rules and any reasonable instruction from staff or organizers.

1.8 Your work, your IP, and what you share

Anything you create at an event is yours. We claim no ownership over your work, your ideas, or anything you build during a focus block. Likewise, you are responsible for respecting the intellectual property of others while you work, and for keeping confidential information confidential.

We do, however, keep a record of information you voluntarily share with us in the course of taking part in the community. This includes the tasks you write down on the live session board during a check in, what you tell us by email or in chat, and things you say in conversation that an organizer later writes down as a factual note (for example, what kind of work you do, blockers you mentioned, feedback you gave). We use that record to run sessions, follow up with you, and build a useful community memory. Section 3 of this page (Privacy) explains in more detail what we keep, why, and the rights you have over it.

1.9 Limitation of liability

To the fullest extent permitted by applicable law, Creative Blocks Club, its organizers, hosts, and venue partners are not liable for any loss, damage, injury, theft, or other harm arising from your registration for, travel to, attendance at, or participation in an event (in person or online), except where caused by our gross negligence or wilful misconduct. Nothing in these terms limits any rights you have under consumer protection or human rights laws that cannot be waived by agreement, including, where applicable, the Ontario Consumer Protection Act, 2002, the Quebec Consumer Protection Act (CQLR c P-40.1), Colombia’s Consumer Statute (Law 1480 of 2011), Uruguay’s Consumer Relations Act (Law No. 17,250), or Japan’s Consumer Contract Act (Act No. 61 of 2000).

1.10 Governing law

These terms are governed by the laws of the Province of Ontario and the federal laws of Canada applicable in Ontario, without regard to conflict of laws principles. If you reside in Quebec, the mandatory provisions of Quebec law (including the Civil Code of Quebec and the Consumer Protection Act) that protect you continue to apply. If you reside in Colombia, the mandatory protections of Colombian law (including the Consumer Statute, Law 1480 of 2011, and the personal data regime under Law 1581 of 2012) continue to apply. If you reside in Uruguay, the mandatory protections of Uruguayan law (including the Consumer Relations Act, Law No. 17,250, and the Personal Data Protection Act, Law No. 18,331) continue to apply. If you reside in Japan, the mandatory protections of Japanese law (including the Consumer Contract Act, Act No. 61 of 2000, and the Act on the Protection of Personal Information, Act No. 57 of 2003) continue to apply. If you reside elsewhere in Canada or outside these jurisdictions, local consumer protection rules that cannot be contracted out of remain available to you.

1.11 Changes to these terms

We may update these terms from time to time. The version that applies to a given event is the version published at the time you register for it. Material changes will be reflected in the “Last updated” date at the top of this page.

2. Code of conduct

The point of a Creative Blocks Club session is to do real work alongside other humans, in a room (or video call) that feels safe, focused, and kind. The rules below exist to keep it that way.

2.1 Absolute no discrimination policy

Discrimination of any kind is not tolerated at Creative Blocks Club, under any circumstance, with no exceptions. Every attendee, guest, host, and venue staff member is entitled to be treated with respect and dignity, regardless of race, ethnicity, colour, national or social origin, Indigenous identity, citizenship or immigration status, language, religion or creed, gender, gender identity or expression, sex, sexual orientation, marital or family status, pregnancy, age, disability, neurotype, body size or appearance, mental or physical health, socioeconomic background, profession, political belief, or any other ground protected by applicable human rights law (including the Canadian Human Rights Act, the Ontario Human Rights Code, the Quebec Charter of Human Rights and Freedoms, article 13 of the Colombian Constitution and Law 1482 of 2011, article 8 of the Uruguayan Constitution and Law No. 17,817, article 14 of the Constitution of Japan, and the equivalent law where you live). Behaviour that excludes, demeans, or targets a person on any of these grounds is a breach of this code and grounds for immediate removal and a permanent ban from future events.

2.2 Protect the focus

During focus blocks, keep noise low, keep calls and music on headphones, mute yourself when you’re not speaking on an online session, and don’t interrupt other attendees while they’re working. Conversation belongs in the breaks and the social hang afterward.

2.3 Behaviour we will not tolerate

• Harassment, intimidation, or threats of any kind, in person, online, by email, or on social media.
• Sexual attention or advances directed at another attendee who has not clearly invited them.
• Slurs, hate speech, or jokes that target a person or group on the basis of who they are.
• Unwanted physical contact, stalking, or following.
• Photographing, recording, screenshotting, or sharing another attendee’s screen, work, voice, or likeness without consent.
• Aggressive sales behaviour or hard pitching directed at other attendees or venue staff.
• Disruptive intoxication, or any behaviour that puts the safety of attendees, organizers, or venue staff at risk.

2.4 Right to remove or ban, at the organizer's sole discretion

Organizers may, at their sole discretion and without giving reasons, ask any attendee to leave an event, revoke an existing registration, refuse a future registration, block an email address from registering again, remove an attendee from the live session board or chat, and ban a person from any Creative Blocks Club channel (including Instagram and any other community space we operate). Grounds may include, without limitation, discrimination, suspicion of discrimination, disrespectful conduct, repeated no shows, behaviour that disturbs other attendees, behaviour that puts the venue relationship at risk, or anything an organizer considers, in their sole judgment, grounds for expulsion. We are not required to provide an explanation, give advance notice, or offer a right of appeal.

We exercise this discretion subject to applicable human rights law. Removals and bans are never based on a ground protected by the Ontario Human Rights Code, the Quebec Charter of Human Rights and Freedoms, the Canadian Human Rights Act, Colombia’s Law 1482 of 2011, Uruguay’s Law No. 17,817, article 14 of the Constitution of Japan, or equivalent law where you live. Within those limits, the discretion described above is intentionally broad.

2.5 Reporting

If something feels off, tell the organizer in person, in chat, or by email at rod@creativeblocks.club. Reports are read by a human and handled with discretion. We will not ask the person reporting to confront the person reported, and where warranted we may also involve venue staff or local authorities.

3. Privacy policy

Creative Blocks Club is operated by an individual based in Toronto, Ontario, Canada. This policy explains what personal information we collect when you use this website, register for an event, or attend one (in person or online), why we collect it, how we use it, and the choices you have. It is written in plain English and follows the principles common to modern privacy law (Canada’s Personal Information Protection and Electronic Documents Act, Quebec’s Law 25, Colombia’s Law 1581 of 2012 on the protection of personal data, Uruguay’s Personal Data Protection Act (Law No. 18,331), Japan’s Act on the Protection of Personal Information (Act No. 57 of 2003), the EU and UK General Data Protection Regulation, and the California Consumer Privacy Act). We aim to handle your information consistently with those principles even where they may not strictly apply to a free community of this size.

3.1 Information we collect

• Account and registration data: name, email, and any optional profile fields you fill in (such as job title, social links, what you are working on).
• Event participation data: which events you registered for, your attendance preference, whether you attended, and any review or feedback you submit.
• Session board data: the tasks you write down at check in on the live session page, their status (in progress, done), and any updates you make to them during the event. This is what shows up on the in session task board.
• Organizer notes about you: short factual notes that organizers may write to keep useful community memory (for example: the kind of work you do, projects you mentioned, blockers you described, feedback you gave, help you received from someone else in the community). Notes are sometimes written after the fact, based on what you said in person or in chat. We write notes as factual observations only. We do not write opinions, judgments, gossip, sensitive characteristics (such as health, religion, politics, or anything covered by our no discrimination policy), or anything that would breach this code if said out loud.
• Communication data: the contents of emails you send us, including replies to event emails, and messages in any community chat we run.
• Technical data: standard server logs (IP address, user agent, requested URL, timestamp), cookies strictly necessary to keep you signed in, and aggregated product analytics about how the site is used.

3.2 Why we use it

• To register you for events, send you confirmation, location, reminder, and follow up emails, and run the in person and online sessions.
• To run the live session board (your tasks, their status, who is in the room).
• To remember useful context between sessions so we can follow up with you, suggest events you might like, and connect you with people working on similar things.
• To operate, secure, and improve the website and the event experience.
• To occasionally tell registered attendees about upcoming events. You can opt out at any time by replying to any email or by emailing us at the address below.
• To enforce our terms and code of conduct, including the right to remove or ban described in section 2.4.

3.3 Legal basis (where GDPR applies)

Where the GDPR or UK GDPR applies, our legal bases are: (a) performance of a contract with you, to register you for and run events you have signed up for; (b) our legitimate interests in operating, securing, and improving a small community service, and in keeping useful community memory in the form of factual organizer notes; (c) your consent, where we ask for it (for example, optional marketing emails, or photos and videos under section 1.6); and (d) compliance with legal obligations. You can withdraw consent at any time.

3.4 Who we share it with

We do not sell your personal information. We share it only with: (a) service providers who run the site, our database, our email, and our analytics on our behalf, under contractual confidentiality obligations; (b) other attendees of an event you have registered for, in the limited form described on the relevant page (for example, your first name and current task on the live session board, or your social links visible to people you have shared a confirmed past session with); and (c) anyone you explicitly ask us to share it with, or where we are required to share it by law. Organizer notes are visible only to organizers, never to other attendees.

3.5 Where it is stored

Our database and email infrastructure are hosted by providers in Canada, the United States, and the European Union. By using the service, you consent to your information being processed in those jurisdictions. We use providers that offer appropriate safeguards for cross border transfers, including Standard Contractual Clauses where required. If you are in Colombia or Uruguay, you consent to this international transfer of your personal data, a basis expressly permitted under Colombia’s Law 1581 of 2012 and Uruguay’s Law No. 18,331. If you are in Japan, you consent to this cross border transfer of your personal data under Japan’s Act on the Protection of Personal Information.

3.6 How long we keep it

We keep account, registration, session board, and organizer note data while your account is active so the community memory and your “blocks stacked” history continue to make sense. If you ask us to delete your data (or your account), we purge it within thirty (30) days of the request, except for records we are legally required to keep (for example, accounting or tax records, where any apply) or limited records that are necessary to enforce a ban under section 2.4 (a hashed or minimised reference to a banned email or account, kept for the sole purpose of preventing re registration). Server logs and analytics are kept for short, rolling windows in line with industry practice.

3.7 Your rights

Subject to applicable law, you have the right to access, correct, update, port, or delete your personal information; to object to or restrict certain processing; to withdraw consent; and to lodge a complaint with your local privacy regulator (for example, the Office of the Privacy Commissioner of Canada, the Commission d’accès à l’information du Québec, your provincial commissioner, Colombia’s Superintendencia de Industria y Comercio, Uruguay’s Unidad Reguladora y de Control de Datos Personales, Japan’s Personal Information Protection Commission, an EU or UK supervisory authority, or the California Attorney General). To exercise any of these rights, email rod@creativeblocks.club. We do not knowingly collect information from anyone under 18 except where a parent or legal guardian has registered a minor under section 1.1.

3.8 Cookies and analytics

We use cookies and similar technologies that are strictly necessary to keep you signed in and to keep the site secure, and we use lightweight, aggregated product analytics to understand how the site is used. We do not run advertising cookies and we do not sell or share personal information for cross context behavioural advertising.

3.9 Privacy contact

For any privacy question (including a Quebec Law 25 request, an access or deletion request, or a complaint), email the Privacy Officer at rod@creativeblocks.club. The Privacy Officer is the person at Creative Blocks Club responsible for the protection of personal information.

4. Contact

Questions, complaints, or feedback about these terms, the code of conduct, or our privacy practices are always welcome. Email rod@creativeblocks.club. A real human reads every message.